South Sudan: Senior Finance Coordinator

Introduction

Cordaid is a Dutch, international non-governmental organization which combines 100 years of experience and expertise in emergency aid and structural poverty eradication. Cordaid believes in a world without poverty and exclusion. We strive for a just and sustainable society where every person counts. We stand for knowledge and talent sharing between North and South, between farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion tear up societies, we connect people and communities. We also stand for professionalism, expertise and solidarity across borders, to make a difference where it is most needed. Together with more than 600 partner organizations in Africa, Asia, the Middle East and Latin America we structurally improve the living conditions of the poorest and most excluded populations - the bottom billion.

Cordaid has been active in South Sudan for more than 20 years, with a strong focus on civil society capacity-building. Currently it has programs in the area of Emergency Response, DRR, Health, Food Security, Security & Justice, Women Leadership and Investments.

Presently, Cordaid is expanding its program in different parts of the country. For that purpose, additional capacity is required. Therefore, Cordaid South Sudan would like to recruit for the position of SeniorFinance Coordinatoras detailed below.

Position: Senior Finance Coordinator

Based Location: Juba, South Sudan

Number of positions: One (1)**

Reporting Lines

The Senior Finance Coordinator-Resilience reports to the Programme Manager-Resilience and Livelihoods Security with a functional line management to the Finance Controller

Purpose of the position

The Senior Finance Coordinator is to ensures the effectiveness and efficient management of the financial and administrative functions of the Resilience and Livelihood Security Programme, financial reviews and the timely submission of quality reports to donors and the Head Office

Key Accountabilities and Responsibilities

Finance Management

1. Review and verify that all payment requests are budgeted for, are allocated the appropriate project budget code, and are approved by the Programme Manager-Resilience and Livelihoods Security before they are submitted to the Finance Controller for processing.
2. Continuously engage with the Programme Manage on the cash flow management and process cash requests to donors/HQ timely.
3. Ensure that the programme budgets are executed in line with applicable donor agreements and regulations, and relevant policies in the Cordaid Compendium
4. Prepare, as directed by the Programme Manager, revisions to the programme budgets, in line with donor guidelines and format
5. Enforce all internal control measures and propose revisions to internal control measures as and when required
6. Certify the accuracy of all partners’ financial reports and expenditure support documents before any further disbursements of funds by the Finance Controller

Grant Management and Reporting

1. Lead in the budget preparation and Profit and Loss for new projects and ensure that all programme and support costs are adequately budgeted for.
2. Prepare monthly budget performance reports and report on any deviation and discrepancy on the budget, and the expenditure alignment.
3. Ensure that the budgeted monthly expenditures are within the proposed budget limits and procurement plan, and that funds are used only on approved expenditure.
4. Conduct cost and budget analysis on shared cost and ensure that each allocated shared cost is justified.
5. Review, on a monthly basis, budgeted versus actual expenditure reports, and ensure adherence to restrictions on line item.
6. Ensure that all identified discrepancies and/or ineligible expenditures/ on misallocation and/or payment of unauthorized amounts are clarified timely
7. Lead the monitoring and revision of programme budgets and when necessary.
8. Maintain an updated record of each project budget, budget codes and budget allocation records for reference and use when reviewing the donor financial records captured in the accounting system.
9. Prepare and submit the monthly Financial Reports to the Finance Controller and manage the finance reporting process and support document submission deadlines from the Field Offices and partners.
10. Review reports and support documents from the field offices and partners, and ensure accuracy, quality and compliance with donor requirements. This may involve substantial editing, translation and contributing to writing to ensure the reports are in coherence to the donor standards, templates and requirement.
11. Provide training, coaching and/or guidance to Finance staff of our Partners and field finance staff to ensure compliance on project finance where required.
12. Liaise with Donors to ensure compliance of Cordaid’s financial report in relation to donor requirements. Follow-up with donors on financial processes stipulated in donor contracts (e.g. fund transfer)
13. Provide support on audit process for concerned projects.
14. Coordinate and complete proposal revisions follow up and negotiate cost extension requests as and when needed in liaison and collaboration with the Programme Managers and the Finance Controller.
15. Provide technical advice and input on close out procedures and management of the grants.

Administrative Support and Management

1. Manage programme audits and conduct audit trails following the management report.
2. Manage the report submission calendar and ensure deadlines for submission of reports, receipt of reports from the partner ad field offices are consistently met. The calendar must include cluster meetings, donor meetings, partners meetings, audit periods and suggested trainings schedules as provided by the donors.
3. Ensure that all work advances given to the departmental staff are liquidated within the stipulated period and in advance of the next requested work advance.
4. Prepare and maintain a donor report tracking system to ensure that all reporting deadlines are met, including key donor and project milestones, tracking expenditures against donor budget and advise project managers of any changes on the timelines.
5. Conduct field visits and provide full finance and administration support to the field offices. Identify and address knowledge and skills gap realized at field level and support the staff through coaching and training.
6. Maintain the records (paper and digital copies) of all submitted proposals (awarded and declined), MoUs and Grant Agreements including amendments, reports submitted, donor reviews, Audit reports and Management Reports plus other donor communications. Ensure that tags are inserted on confidential documents and these are securely contained.
7. In consultation with the Finance Controller, develop an archiving system to ensure maintenance and retention of project reports and documents for future reference as per Cordaid and donor retention policy.
8. Contribute to documentation of lessons learnt and best practices for the Country programmes
9. Attend to any other duties as directed and instructed by the Line Manager.

Qualifications and skills

1. Advanced Degree (Masters) in Accounting, Finance, or Business Administration and Management (MBA)
2. Minimum of 5 years post-qualification work experience in a similar position
3. Excellent understanding of donor regulations and procedures
4. Proven ability to manage multi-million-dollar projects
5. Strong project management skills with proven track record of completing complex tasks under time-sensitive deadlines, while continuing to manage on-going long-term projects
6. Ability to record financial information accurately.

Further information and how to apply

Interested and qualifying applicants can submit their application letter including CV in English. Provide both phone and email contact details of at least 3 professional references, including most recent/current employer/supervisor to the following email hr.southsudan@cordaid.org

Mention the vacancy reference number position in the subject line of your email.

e.g. CSS01/07/19 Senior Finance Coordinator – Juba, South Sudan

Deadline for submission is by the 24^th July 2019

Cordaid is an equal opportunities employer and women are strongly encouraged to apply

Only shortlisted candidates will be contacted.

An integrity check will be part of the recruitment procedure.